Filozy

Three-step expenses workflow

Combine receipts into one expense claim

Photographs of receipts become one trimmed document for a finance portal, put together on your device rather than uploaded to someone else's server.

By the Filozy team, with AI assistance Reviewed How we write and review

One file · 3 connected steps

Start the workflow here

Choose the PDF once. Each completed step passes it directly to the next tool on this device.

The whole job, visible up front

What will happen

  1. 01

    Photos to PDF

    Turn the receipt photos into pages, one photo per page. JPG, PNG and WebP are accepted.

    Open Images to PDF by itself
  2. 02

    Trim the edges

    Trim the plain background around the receipts, measured from the edges of each photo.

    Open Trim margins by itself
  3. 03

    Compress

    Choose Reduce under Pictures and enter the portal's limit as the target size.

    Open Compress by itself

Common questions

What do finance teams need to see on a receipt?
Your expense policy decides, but policies commonly ask for who was paid, the date, what was bought, the total and any sales tax, VAT or GST shown, and often how it was paid. Some want the itemised receipt rather than only the card slip, which shows little more than the amount. Photograph each receipt flat, in good light, with all four edges in the frame.
Why do blurry or cut-off receipts get rejected?
Because someone has to match the receipt to the claim line and the card statement. If the merchant, date or total is cut off or cannot be read, the receipt cannot support the claim, however genuine it is. Check the numbers after compressing as well: Reduce softens fine detail slightly and Smallest loses visible quality, so zoom in on the totals before you submit.
Why did trimming leave background around some receipts?
Photos of the same size share one crop, the smallest box that fits the receipts on all of them, so a small receipt keeps more background than a large one. Trimming also needs an even background at the edges of the photo: a patterned surface or uneven light can stop it trimming a photo at all, and that page is left as it was. A plain surface, with each receipt in the middle of the frame, gives the tightest result.
Does the PDF show where the photos were taken?
It can. Photos to PDF puts each JPG into the PDF byte for byte, so whatever the phone stored inside the photo goes with it, and many phones store the time and, with location turned on, the place. Trimming hides the background rather than removing it, so the whole photo is still in the file. If that matters, turn off location for the camera or remove it from the photos before you start, and frame each shot so only the receipt is in it.
The claim is still over the portal's limit. What now?
Phone photos are where the size is, and Keep quality, the default, never re-encodes them. Choose Reduce under Pictures and enter the portal's limit as the target size: the result says whether it was met. Smallest saves more, with visible loss, so check the totals are still readable. If the portal accepts several attachments, Split by size or bookmark can divide the PDF into parts.